SCOPE & CHANGES
This is a notice about how we process personal data of data subjects who register in our webinars.
This notice may be updated from time to time, when this happens we will promptly provide an updated version which includes the relevant changes.
CONTROLLER OF PERSONAL DATA & CONTACT DETAILS
ALK-Abelló A/S is the controller of personal data. Primary contact details for ALK's headquarter in Hørsholm are: ALK-Abelló A/S ∙ Bøge Allé 6-8 (Visiting Address: Bøge Allé 1) ∙ DK-2970 Hørsholm ∙ Denmark ∙ T +45 45 74 75 76 ∙ email firstname.lastname@example.org
The contact details of the ALK Data Protection Officer are available here.
PERSONAL DATA WE PROCESS
We only process your data (first name, last name and email address) obtained from you via registration forms. We need a reason (‘purpose’) and a legal basis in order to process your data. Relevant details are as follows:
- Purpose: registration and participation in our webinars.
- Legal basis: performance of the contract with you.
- Retention period: as long as the contract is in force (the period may be extended, e.g., in case of a legal requirement or legal action).
- Requirement to provide data and consequences of not providing: the data required is necessary for registration purposes and to allow you to join our webinars.
- Purpose: providing you with an ability to receive by email information about future ALK webinars and events, medical/scientific information and promotional communications regarding ALK products and services.
- Legal basis: consent
- Retention period: data will be kept only for as long as you wish, or as long as we feel is relevant in the context of the business situation or service, whichever is sooner
- Requirement to provide data and consequences of not providing: you are not required to provide the data.
WHO WILL WE DISCLOSE YOUR PERSONAL DATA TO (RECIPIENTS OF PERSONAL DATA)?
Where possible we will provide you with more details about specific third parties and processors.
- ALK’S EMPLOYEES & EXTERNAL PROCESSORS
The recipients of your personal data will be employees of entities belonging to the ALK Group and external processors providing specific services and processing personal data on our behalf. They will receive your personal data only on a ‘need-to-know’ basis, being subject to the obligations of confidentiality and after signing appropriate legal documents.
- INDEPENDENT THIRD PARTIES
When needed, we may disclose your personal data to independent third parties, such as attorneys, public authorities or third party auditors. In other situations, such as when using external shipment or payment providers, you will be involved in the process and where relevant, be offered choices about the transaction or payment method.
iii. ALK AFFILIATES
With your permission, we will share your personal data with ALK affiliates worldwide with the purpose of receiving by e-mail promotional communications regarding ALK products and services. The full list and contact details of our affiliates are available at https://www.alk.net/affiliate-list
If we share data from EU/EEA with a company or ALK affiliate in a third country, we will apply contractual clauses that match EU standards so that the receiving company must handle personal data appropriately, unless the country where the country operates is already deemed by the EU to offer an adequate level of data protection. More information about such clauses is available here. If data transfers are needed in other situations, we will inform you about the specific compliance measures that are in place to enforce EU law.
WHAT ARE YOUR RIGHTS?
If you wish to exercise any of your rights, please contact us using the contact details provided at the beginning of this notice or contact us the same way as when you provided your data and/or consent. In some situations, we will also be able to give you access to modify and download your data and to adjust your privacy preferences online via a secure connection.
If you have given consent to the processing of your personal data for one or more purposes, you are entitled to withdraw your consent at any time (without affecting the lawfulness of any data processing that took place before the withdrawal of consent).
ACCESS AND RECTIFICATION
Throughout the period when we are processing your data, you may access your data, as well as have inaccurate data corrected.
You are entitled to obtain a copy of your data, which will be provided to you in such a way as to respect the rights and privacy of other persons.
You are also entitled to ask us to provide you with any relevant details concerning the processing of your personal data.
Where based on your consent or as a result of a contract between you and our organisation, you have provided us with your data, such data are subject to the right of data portability.
This means that you are entitled to receive such data in a portable format (in a structured, commonly used and machine-readable format) and to have such data transferred to you or, when technically feasible, directly to another controller of your data (an entity or person of your choice).
Please note, that the data will be provided to you in such a way as to respect the rights and privacy of other persons.
THE RIGHT TO OBJECT
Whenever we process your data based on legitimate interests, you can object to the processing of your personal data by giving reasons relating to your situation. You can object without giving any reasons, when data is used for direct marketing purposes.
ERASURE (‘RIGHT TO BE FORGOTTEN’)
You may ask for your personal data to be deleted and no longer processed. However, if we still need and/or are legally required to keep such information, deletion of such data may be postponed. In such situations, you will be informed and told the reason for the postponement, and when the deletion will actually take place.
RESTRICTION OF PROCESSING
As an alternative to erasure, you may ask to have access to your data restricted. Further processing of restricted data may take place only with your consent or for reasons provided by applicable law(s).
If restriction of access is not possible, because we need to and are legally authorised or required to process the data, you will be informed and told the reasons why.
You will also be informed when the restriction is due to be lifted, so you can take any further action as necessary.
If you are not satisfied with the way your data is handled, with the information you receive, or with any other aspect relating to the protection of your personal data, please contact us. You may also reach out directly to ALK’s Data Protection Officer.
THE RIGHT TO LODGE A COMPLAINT WITH A SUPERVISORY AUTHORITY
If you believe that the processing of your personal data infringes EU law, you are entitled to lodge complaints with a supervisory authority in the EU Member State where you live, work or where the alleged infringement took place.
Each such authority should have a website available in its official language where all necessary details are explained. If you would have any problem in obtaining such information, please contact us to ask for assistance.
SECURITY & OUR VALUES
We take reasonable technical and organisational measures to protect your personal data and to ensure that such data is processed in accordance with applicable laws and standards. We have a number of relevant internal policies, procedures, and guidelines and we also make sure that we have appropriate non-disclosure, data processing and other appropriate agreements and provisions in place, so that your data is adequately protected.
We cherish privacy values and want to make sure your data is safe and, where appropriate, you will receive specific information about risks and any risk-mitigating actions that we take. To find out more, please read the ALK Privacy Values Statement, which is available here.
AUTOMATED DECISION MAKING, INCLUDING PROFILING
In order to conduct our business effectively and provide high-quality products and services, we use a number of automatic tools and classifications that are relevant to the conduct of our business.
However, you will not be subject to any decisions based solely on automated processing (including profiling), which would affect your legal rights in any way.